00:00:00,000	flu back to Arizona. The silver tube. That’s, that’s an automatic. Right Uh, good morning everyone. It’s January 8th, 2026. We’re here at the Tom Baker Room, and this is the appointed time and meeting of the Bismarck Parking Authority. Meeting of January 8th Um, I’ll call the meeting to order and we’ll start with a roll call.

00:00:21,100	Do, do we do the roll call on this one? We don’t do the roll call. All right, I see that we have a quorum present. We do a roll call at the, at the Renaissance zone. which isn’t meeting today.

00:00:32,730	Um, we do have a quorum present, so we will, uh, call the meeting to order and, and ask if there’s any public comment. on items, uh, on the current agenda, and I don’t see anyone in the audience, so we will close that portion of the meeting and move on to the consideration of the minutes Uh, we did not meet in December.

00:00:50,100	There was no business, so, uh, you don’t have minutes from a December meeting. You would have minutes from the November meeting. and the action would be to approve or change or amend or correct those minutes. Any corrections, changes, comments, if not, is there a motion to approve? I’ll make that motion.

00:01:08,530	Is there a second? Second. And all the favors signified by saying hi, hi. Motion carries, we’ll move on to the regular agenda Parking Authority Board, we have a new board member, Trevor, is it Vennett or Venne Vannette Vannett, um, he is not with us at this moment. We’re hoping that he’ll arrive.

00:01:26,970	Uh, but we wanted to start the meeting on time. Um, so anyway, we’ll introduce, uh, Mr. Vennett, uh, if he makes it this morning. and then I’m wondering about election of officers I suppose we can do that. We have a quorum, right? So um Jeremy we’re a current officers. Who’s the, who’s the chair? Yep, Mr.

00:01:49,730	Chair, you, Jim, you are the Chair. Oh, that’s right Aing Chair currently, and Josh, who is seated, um, vacated that Trevor’s taken over. Josh was the vice Chair, so we would just need to elect a vice Chair Let the vice Chair what What? I’m sorry.

00:02:09,070	We would need to let the vice Chair El, I’m sorry. E E, yeah, the board would need to elect a new vice Chair was affecting my ears as well as my sinuses. Sorry about that. Um, and then Jim, you’re automatically, we don’t have to nominate him or anything. I, I think, well, I, I’m guessing probably as a protocol to I think both positions.

00:02:27,700	Yeah, yeah. It’s an annual nominate Jim K Christiansen as chair, and you know, do Josh right away too or no, Josh isn’t here. Jake, sorry. um are there other nominations you? Well, let’s, let’s do the one then. OK, fine.

00:02:51,100	So, are there any of, you know, are there any other nominations for chair, and then we’ll do vice chair. If not, I’ll, I’ll close the nominations and ask for a roll call vote on that one, Sue. John? Yes Todd, Jake? Yes. Jim O Epstein. So you get me for one more year if you’re lucky, maybe. Um, so then we’ll open up nominations for vice Chair. Jake.

00:03:16,170	Sure he does. OK, I’ll nominate Todd. Are there any other nominations hearing none will close the nominations. Congratulations and call, call for a, uh, roll call vote, please, John? Yes. Todd you’re abstain. Jake, Jim. Motion carries congratulations. So all right get new business cards. New business cards, gets the raise, the bonus.

00:03:45,000	Um, we’ll move on to the financial statements for November and December. should have had them emailed to you. some of us still have printed copies. Any comments or questions, uh, while you, Jeremy, is there anything you want to point out first, either November or December. Mr.

00:04:02,630	Chair, Authority board members, I guess we could do one at a time. I’ll just start with November, um, the, the only item I had for the November statement on repairs maintenance uh was higher due to the, um, uh, the holiday lightning strands that we had ordered, um, so it was a one-time purchase for those

00:04:20,430	plus the electrical to hook that up, uh, so non-recurring expense there, but now that we have them, they’re a year-round, um, light-up display for both the Parque and the 3rd Street ramp for other holidays. Um I guess, yeah, I can do, I’ll do December’s.

00:04:41,430	I didn’t know if you wanted to approve those separately, but we can do them together. Um, so then for December’s statement, of course, year end, and then we’ll get to the budget here as the next agenda item as well, but a couple items to point out then for uh just December, um, repairs, maintenance, um, it was, um, we had a $9000 bill to

00:04:58,170	uh HJ Thompson for a glycol flush, um, that’s, uh, every few years they recommend to, uh, flush those systems and put in the new uh, glycol to keep it running efficiently.

00:05:15,900	So, uh, we had that expense and then of course, um, haven’t had to deal with this for a while, but snow removal, so we had to uh, snow removal expense there and that’s for the hauling out expense on the two surface lots, 3rd Street Lawn and 5th and 3rd. Uh, under capital improvements, uh, that was the cost for those two compressors that we had replaced for the parque building.

00:05:34,230	We did get an insurance claim for that, so that was paid in full, but the, um, the the money, the reser the insurance money went into the reserve account. So it’s, it’s affected in, it’s not on the income side, but in the reserve account, so then it was paid for as showing on the GL for capital improvements. Uh, total reserve account dollars.

00:06:03,230	uh 3,259,761 uh, and then with checking, 318,204 for a combined total of 3,577,965. Good $3.5 million in reserves. Um, any questions? Any of the members have questions on management regarding any of the, uh, income or expense items for November or December? Anything at all Is there a motion to approve the uh November and December financials. I’ll make that motion.

00:06:34,800	Second, moved and seconded. Any further discussion, hearing none call the roll, please, Sue. John, yes. Todd. Yes. Jake? Yes. Jim? Yes, that motion curries. Move on to item 6 Review the 2026 budget and proposed capital projects. By the way, did the mayor join us, uh, by phone? I am here. I’m watching you. Sorry about that.

00:06:59,270	Good morning. I didn’t introduce you, didn’t know you were with us. Wherever you are, it’s somewhere warmer, I trust, so. Well, I don’t know what’s the temperature in Bismarck today? It’s not bad.

00:07:18,530	It in the 30s, so you don’t have to be a little I might be a little warmer, but you know, you don’t have to disclose, that’s OK. Glad you could make it. Um, so we’ll move on to the 2026 budget. Everybody should have a copy of that. And Jeremy, do you want to kind of walk us through that budget? And then we’ll talk about the capital projects next. Absolutely, Mr.

00:07:37,900	Chair, Authority board members, um, this year for the budget, uh, I gave you a different kind of layout format, uh, to show, um, actuals from. uh last year and then also 2024 and 2023, just so you could have a comparable, um, uh, trends of how the income and expenses are are lining out from the last 3 years and then

00:07:58,270	how I use that to uh put together kind of a calculation of what 2026 would come out to be then, uh, and then also as comparable to what the 2025 budget was uh as a metric for where we came in compared to actual.

00:08:13,530	So, uh, a couple items to note for, uh, for the 202 6 proposed budget on the rental income, uh, that is down because of the Dakota trauma, uh, vacant space.

00:08:33,000	So we don’t know exactly when that will get rented hopefully in 2026, but, uh, not accounting uh for uh income for that space while, while it’s vacant, so that’s, um, denotes the drop there. Uh, monthly parking as I would, uh, was stating, um, about midway through 2025, uh, some of the monthly Parers roughly about 10% of the 3rd Street ramp is where it affected, uh, mostly due to federal cuts of um mon uh about 40 different

00:08:55,230	monthly parkers which that brought down the income on the monthly parking. So compared to budget, that’s why we were down, uh, as a whole, our ramps are still, uh, oversold, uh, so there’s still that need for a new ramp. Um, oh do we come on in, Trevor. Welcome for Warren. I’m gonna grab a microphone I your ears.

00:09:34,630	You can help me. Sure. Sorry, I’m like. Well, that happens. It’s weird It’s like do the to 2026. We were just going over the 2026 budget. Our new member, uh, Trevor just joined us. We’ll let, uh, Jeremy finish up where he left off, and then we’ll introduce Trevor. OK. Sounds great.

00:10:04,070	Um, OK, so on the monthly parking, uh, we were down compared to budget again as I was I was mentioning because of some of the customer parkers of uh some federal contracts that were uh um canceled, I guess, uh, for the 3rd Street ramp.

00:10:23,370	Our ramps as a whole though are still oversold, so it doesn’t negate the fact that we would, uh, that we’re busting at the seams as far as needed a new ramp in the city of Bismarck, um, but that did affect as far as just the bottom line on the monthly parking income.

00:10:40,370	The 2026 budget does account for the rate increase that, uh, this board did approve for the 3%, uh, that went into effect for January 1st, so that does reflect that. on um moving down to uh prior year operating expense. That’s the true up amount of, uh, the difference between the, the, um, the tenants cam charges compared to actual expenses.

00:11:01,730	We did raise that uh Ca monthly estimate, uh, starting in 2025, so that it should offset itself and be net neutral, uh, by the time we reconcile those expenses. So that’s why it’s a 0 for the budget in 2026.

00:11:22,530	Um, expense item side, um the parking fees is the uh what the parquet tenants, uh, what the parking authority is paying direct to the park, uh, Parque building. So it’s just a tract expense on that side is for the arque tenants, um, utilities is kind of a um it fluctuates from year to year depending on heating costs is the big driver on that one.

00:11:42,330	So of course it just depends on, uh, average temperatures, uh, moving down to um I’m just highlighting for you with the, uh, the bigger items here but security, uh, patrol services, we had the new contract that went into effect, uh, with Spartan that started, uh, March of 24, and that’s a three-year contract, uh, so on uh, the look back, that’s why

00:12:00,370	there was an increase, uh, that went into effect from 2024 to 2025. Um, snow removal, budgeting that’s just kind of based on an average because again we’re just, just at the mercy of the weather. The professional fees inspections, we do the, um, uh, the engineer inspection every other year.

00:12:20,700	So that would be slated for this year. The expense on the actual 3000 that was for the architectural renderings that we had done this last summer. Um, the real estate taxes, so this includes, uh, the taxes for the Parkhead, uh, tenant portion of the building, but then there is a specials balance there as well, uh, for

00:12:40,070	the street improvement project, you know, in the downtown area that occurred in, uh, 2024 actually, so we’re being assessed that now on, on all the RAMs. Um, it’s a seven-year, uh, payback for a total, uh, specials balance of $84,125.96 the first year portion that we have to pay is, uh, $12,017.99.

00:13:09,330	So that’s included in that real estate taxes amount the spec that specials balance of 1200 plus the regular uh tax portion, uh, if this board so chooses, you could pay off the remainder of that balance, the remainder 72,107, and then we would save, you know, 5%, uh, per year without having to pay,

00:13:27,530	pay over the next 6 years in the past, Germany, what’s, what’s the interest on the specialists? Uh, roughly, I was told roughly about 5%. Well, the, there’s a property tax statement should break out the interest on the specials, No, or does it not do that? Should, right? Uh They didn’t, they didn’t charge

00:13:46,430	us any interest this year. Or not for this year since this is the first year and then it’s been assessed. So next year, right. OK. Continue. OK. Uh, and then, um, payroll costs and benefits, uh, you’ll notice an increase on this, um, that we actually were higher in 2025, uh, actual compared to budget, um, two

00:14:10,170	drivers there, the health insurance benefits, uh, cost, and then to stay competitive with our um starting rates for our cashiers, we did have to increase that, uh, um. uh, to be competitive for staff retention, uh, total employees, we do have 5 full-time, uh, as far as on-site staff, 5 full-time employees and 3 part-time.

00:14:33,270	Um, the full-time as a manager, assistant manager, 2 maintenance, 1 full-time cashier, and then 3 part-time cashiers. Um, and then for the 2026 budget we are budgeting, uh, just a 3% uh increase in wages. OK, questions, comments about the budget I, I have a Trevor.

00:14:57,170	As far as, uh, I don’t know if this topic gets in the budget, but as far as ADA accessibility, uh, what we have budgeted for that. I really think we need to keep that up as well OK. Uh, Jeremy? Um, yep, I can answer to that.

00:15:17,970	Uh, Trevor, uh, Chair and authority board members, um, we do categorize that in the repairs and maintenance budget as just general, uh, maintenance items and upkeep and then so that is uh budgeted 100,000 for the year of 2026.

00:15:35,100	Cause I know there was talk about that elevated at one time and one of the ramps that was 50 years old, so I want to make sure that gets taken care of sometime. I think he’s referring to the Parque elevator. Yeah, yes, that is correct. And that’s been, that’s been remedied. It’s been updated, so. OK, thank you. Yep, yep. Um but I guess before we act on this, we should introduce Trevor, our, our newest member, um Trevor is, it’s Vennett. Yeah.

00:15:54,900	OK. Got that right. Yeah, and do you want to tell us a little bit about yourself, Trevor? I, I’ve served on many boards for disability, and I just want to help the community be a better place and more accessible in our parking ramps. Thank you. Good. All right. Well, welcome.

00:16:14,070	Um, Isaac is her piece of paper, so don’t we do that later? OK, thank you. So let’s, uh, return to the budget and questions on the budget. So what is this, the, the specials balance after this year’s installment? Um, Mr. Chair Authority board members that, uh, after this installment, the payoff amount will be $72,107.97.

00:16:37,000	OK, and, and the total before this installment is the total, what’s the total? The total was 84,125. 96 cents. so we’ll be paying 5% on the balance, is that what you think, you think? Unless the board so chooses to pay it off in full and then there wouldn’t be any, um, interest expenses. The interest factor is 5%.

00:17:02,600	on specialist? Roughly? Roughly that’s, that’s what I was told it was generally next year we’d have about a $3500 interest payment on the $74,000 balance. Yeah. You know, I think we should just pay it off. I, I really do, you know.

00:17:20,730	What are, what are your, everybody’s thoughts? You want to make a motion to that effect? I would so move. Trevor is moved that we pay off the balance, pay the full amount of 84,125. sort of second Further discussion We have the, we have the ability to do that rather than pay interest on it, I think that makes sense as well, so.

00:17:40,100	if there’s no further discussion, we’ll call the roll on that motion, please, Sue. John? Yes. Trevor? Yep. Todd, yes. Jake, Yes. Jim, yes, that motion carries. Thank you. Um, you want to move on to, uh, capital projects. If there’s no further questions on the, oh, we should act on the budget, sorry.

00:18:01,270	Uh Is there any questions on the budget? Any, any other comments or anything? So the action would be to approve the budget as presented. a motion I’ll make that motion Is there a second? Second. Seconded by trevor. Any further discussion Hearing none, call the roll, please, Sue. John? Yes. Trevor? Yep. Todd. Yes. Jake, yes. Jim. Yes, that motion carries. No, we’ll let Jeremy present the proposed capital projects list.

00:18:28,630	This Chaman authority board members, so this is um uh, the, the same list actually that I had presented, uh, I mean 2, you know, 2 months ago when we were talking about our rates, um, and so this would be 2026 would be the year that we would propose to go out for RFP for the security cameras

00:18:46,870	upgrades, and we’ve been talking, um, or kind of earmarking I guess the, it’s been on our radar uh for the last couple years or we should, uh, do upgrades from the analog cameras to digital.

00:19:01,170	uh, and, uh, to renew or update the licensing then for that too so we can add a couple extra cameras on, um, an s, uh security just that much more, uh, so, um, that was the first proposed and then as a uh future potential recommendations, um, not, uh, critical or crucial yet at this point, but in future years, um, per the engineer estimates,

00:19:21,530	what’re recommending the traffic coding remainder of the levels on the arcade, uh, ramp in particular, uh, and the engineer estimates was $166,000 per level for that traffic coding, and that could be phased in, it could be done over a number of years or one level per year as opposed to

00:19:40,730	having needed it done all at one time, uh, and then also the 3rd Street, uh, Ramp elevator controls, uh, that the elevator controls to that elevator or original, uh, when it was built in the 90s in there, uh, Otis is telling us that those are obsolete if they were to ever malfunction or

00:19:57,730	break and we would need to replace the whole circuit board system, and they’re not cheap, so that’d be 100,000, so we just earmark it because it’s not something, it’s working now, so it may not make sense to replace it until it would be abs, you know, absolutely needed.

00:20:13,170	On the, on that, uh, issue, the elevator controls, if they go out tomorrow, what do we do? Well, if the, if that were to happen, I’m guessing there would probably be a couple weeks lead time to do a replacement. OK. Well. We did that one for a while.

00:20:32,500	Trevor? This is, this is something that I feel needs to go. We need to stay ahead of that, because if we’re down for a couple weeks, it’s going to be a major inconvenience for the disabled people, and I, I just feel it needs to be bumped up a notch on the priority list.

00:20:58,000	Other thoughts or comments? questions Um, I do have a comment on the, on the security camera part of it. We’re one of the companies that’ll my company will be one of the ones that’ll bid this. OK. So I need to make sure that, um, you know, I’m, I’m not voting on anything involving that at all, so.

00:21:13,530	OK. Well, you just wanted to get that out there, OK. Yeah, just I thought you had some question, full disclosure. I don’t want since the word security camera came off you, John. That’s a good thing.

00:21:30,000	Um other thoughts or comments or, or is there anything else anybody would like to see added to this? You know, some, some part of it is obviously long term, such as the traffic coding. Uh, we did one level. We did a green level in 2025 along with those additional repairs that, um, that were completed.

00:21:46,170	And how’s the gra level coding holding up? Well, Ho, seem to be holding up pretty well. It’s got a good tread to it. So right now there’s two yellow level and green level are the only two levels that have that traffic there was actually a point, I take that back, we actually 2.

00:22:03,730	5 because we have a portion of uh the um the top level on purple level that uh was quoted as well on, on the one part that we had some um tension repairs done 2 years ago. Yeah I wonder if it would make sense to kind of budget to do a level every other year maybe. Although I suppose costs are gonna go up.

00:22:21,370	right, right? I would assume So, you know, maybe we should kind of plan on doing the next level in 2027. That, that seems good to me. I mean. OK. OK. I would just ask that, that, elevator get bumped up a little bit, and that’s all I. Yeah. OK. 20 here 20 20 here 20 20 here. Yeah, 26. Anything else? Anybody have any other? wish, wish, wish lists.

00:22:44,270	items Um, the security cameras has been on our radar for quite some time now, so I think, uh. that would be priority number one Um, what are your thoughts or wishes? Anybody want to move, make a motion to move ahead with that. Once we, once we move ahead with the ger, Jeremy, how far out.

00:23:06,700	you know how far down the road before. We would likely start putting our documents together for advertisement for bid, probably, um. about beginning of March time frame so that we then we would be able to do bid opening and award contract by April, get the work done in the summer or whatever. So.

00:23:23,230	Wishes And we want to move ahead with that one I’ll make a motion too, go out to RFP on the security camera upgrades for 2026. Is there a second? Is there any further discussion Jake? Hearing no call the roll, please, Sue. Done? Yes. Trevor? Yes. Todd. Yes. Jake? Yes. Jim. Yes, that motion carries.

00:23:55,730	Thank you And I would say maybe on the, on the elevator issue, the elevator controls, Jeremy, maybe you could visit with with Otis again and maybe get us a little bit more firm information about Cause I mean. Cause we just, can I add something. Mr. Chair.

00:24:15,630	We have this happen at the Patterson recently, and it took three weeks to get them. Um. Ordered. And it was a big nightmare. Well, I, I’d like to know once, if we do proceed and order and, and, you know, authorize the, the control upgrade and they order the everything, how long will the elevator be down? for installation it’s obviously gonna be down

00:24:35,170	for a while then as well, probably not as long, but is, is that equipment available and adjust in time basis, uh, or is it in Minneapolis, they can have it here overnight. I mean, those are, I think that’s information that would be helpful for us to have.

00:24:49,170	so we can, we can put that back on the, uh, the next meeting agenda too. OK Other business for the good of the order, anybody. Kate, you’re gonna give us a quick update on what’s happening.

00:25:11,100	Uh, Chair Christiansen Authority members probably just two quick things, always want to put on your guys’ radar that street fair this year will be September 18th and 19th, so it’s pretty late. We’re always the 2nd weekend after Labor Day.

00:25:28,230	So, um, just so you guys know that I wanna mention um the engineering department reached out to us and there is a possible, a concrete pavement repair project on Main Avenue going to be happening this summer. Uh, it’s just taking out and replacing, you know, cutting out pieces, it’s not really involved. It’s not a full resurface.

00:25:46,530	There’s nothing going on underneath specific blocks or just random, I think it’s going to be 7th to Washington, so it’s gonna be the whole shebang, and some of them don’t have a lot of repairs, um, especially the further west you go from, from 3rd Street. So, um, but property owners will get letters that could still be, there could be, you know. protest periods or things like that. Uh, that’s, that’s, yeah, two00 1 I think is what they said. So.

00:26:07,100	um, so putting it on your radar internally, you do have property on Main Avenue on 3rd Street. Do you get half of that because of the building is on a corner.

00:26:25,470	um, but then kind of externally, um, there may be more pressure on the ramps for hourly or monthly parking if there’s some construction in the, the on-street parking is not available if the project goes forward. So um, you know, likely they would start if they do start after load restrictions are, are, uh, lifted, so like late May, I would say mid to late May.

00:26:44,000	Um, we’re gonna, they’re gonna get us some more information for our board. We’re going to have some um hopefully get that out to the membership because the letters go to the property owners, so the business owners don’t always maybe doesn’t always matriculate down that way as well. Solery Hills.

00:27:01,000	We’ll have to, uh, we’ll have to uh, make sure everybody knows about it, um, and then we’re working with the engineering department to look at what’s the cost if we want to go faster, you know, is it worth it for the property owners to, you know, put some timeline on the, on the contractor.

00:27:16,730	Obviously that’s gonna cost more, is it not? So I think those are the conversations that are happening right now and, um, we need to get that information out to the property owners to see what their preference would be because more than likely there’ll be, well, the disruption, of course, but

00:27:30,970	you’ll have two lanes nicked down to 1 lane on one side and so they had a couple of ways that they could do it and again, Main Avenue is weird, not all the blocks are the same width, you know, curt face to curb face.

00:27:43,730	And so, um, I think that’s part of the discussion as well. And again, that’s part of the cost on the contractor. So I think what we’re trying to figure out is uh, what the increased cost would be for all different things, phasing, you know, making the timeline a little bit more compressed, whatever that might be, so that the

00:28:00,270	Incentives. Yeah, so if the property owners understand that, um, the city is, I think, at 25% in on that project and the rest would be specially assessed, so.

00:28:18,500	or approximately budgets? Have you heard any numbers on that one yet? Um, I think I, um, I’ve been sworn to secrecy or they, I, I don’t know that they have anything real, real firm, so it’s not, it’s not gigantic, it’s not like the last one where they were replacing water and all that kind of stuff. This was pretty surface level. It’s the, the CPR the concrete pavement. I don’t think, I don’t think so.

00:28:34,470	I know you don’t like mbo’s Jim, so, but uh. OK. So, we’ll just keep you in the loop on that. But, um, our board will talk about it in January and then we’ll try and get some of the property owners together and see what everyone’s appetite is, so. I want to let you know.

00:28:50,470	Questions of Kateate? Any anybody while we have her? We’re lucky to have her for so long. Thank you. Thank you, Kate. Other business for the good of the order. Any other business If not, and if there’s no objection, we stand Adjourned until February 12th. Thank you,