00:00:12,030	Welcome to the Mandan City Commission meeting on July 7th, 2026. We are in the Ed Bosh Froehlich Meeting room, Mandan City Hall. It is 5:30 p.m.. Mr. Neubauer, could you please take the roll call? Commissioner Heinsohn here. Braun here. Belohlavek here. Sjoberg here. Mayor Froelich here.

00:00:31,730	And at this time, we will have our very own Jared Johnson from the Mandan Public Works Department. Lead us in the Pledge of Allegiance. Please remove any hats and stand. I pledge allegiance to the flag of the United States of America. And to the Republic for. Which it stands.

00:00:59,070	One nation under God, indivisible, with liberty and justice for all. Thank you. Jared. And at this time we will move to announcements and we’ll go with construction updates. Jarek Mayor, commissioners, good evening. Here. I’m trying to pull up my presentation. There we go.

00:01:28,070	Have a few new faces on this list and dropped off a few of our projects that are nearing completion. Um, first one I wanted to talk about is one that is, uh, kind of been a hot topic in the last week.

00:01:47,330	Uh, last Tuesday we did convert the 14th Street and Collins Avenue intersection from a four way intersection to a two way intersection in anticipation of the large 4th of July festivities north of the interstate. Um, we did do this. We did do a traffic study ahead of this recommended conversion. And we do want to utilize utilize this time to do further analysis on the real world performance of the intersection as a two way intersection.

00:02:08,430	Um, we had initially planned for a two week conversion, though there is now a water line replacement project happening just south of Eagles Park, and we may want to extend it to get actual real world conditions. Um, represented in our traffic analysis. And then, uh, piggyback piggybacking on that, there is a water main, uh, reconstruction happening.

00:02:32,530	Um, that was, uh, subject at a couple commission meetings ago, and it was for the emergency replacement of the water main between Collins Avenue. And I think an place, um, just to the east. And that, uh, that work will be ongoing for a little while now.

00:02:52,870	Um, another one that hasn’t been talked about much at these commission meetings is our Tarra Valley decommissioning project. Um, this construction project includes the installation of a gravity sanitary sewer main from eighth Avenue northwest down the hill to 1806, tying into a trunk sewer line. Um, there is a connection into a manhole in the middle of eighth Avenue Northwest that needs to occur this week.

00:03:14,870	So we’re expecting some, uh, construction related traffic closures along eighth Avenue Northwest. Um, associated with this tie in. Just wanted to make everybody aware of that. And we will be sharing this with our communications department to get, um, more, more information out there. Uh, Memorial Highway, we’ve got our phase one and phase two.

00:03:35,470	Phase one being the east half of the project constructed by Reedy Construction. Phase two being the west half of the project constructed by Northern Improvement. Um, the east half, uh, is very close to completion. The focus right now is completing the 40th Avenue intersection. Um, this week we’re expecting SE to finish pavement markings and signage.

00:03:56,300	Uh, we have other kind of smaller to mid-size items remaining, such as the shared use path, sidewalk tie, other concrete tie ins that kind of need to be wrapped up.

00:04:14,470	And then we have a lot of punch list items that include, um, landscaping and maybe repairing some some areas that have cracked or failed and just punch list project closeout items, but very close to completion on the east half of the project. Uh, west half of the project, uh, a lot of work was happening around the Main Street intersection ahead of 4th of July. And then traffic, uh, traffic control, temporary traffic control was removed.

00:04:33,130	And then after 4th of July, it has been put back up, except for the work at the intersection has shifted to the south side of the intersection. So the traffic patterns at the intersection of Main Street and Memorial Highway are fairly different from what they were prior to the 4th of July holiday.

00:04:51,230	Um, there is also underground utility work occurring between 24th Avenue and Riverwood Avenue and, uh, on the south side of the roadway. And there was a temporary asphalt, uh, lane extension done on the north side of the roadway to accommodate this work. We’re expecting that segment of utility work to be completed sometime in mid to late August.

00:05:12,630	And then another topic of interest is there are groundwater, groundwater dewatering activities performed along the corridor. Ahead of excavation, there’s been a lot of questions regarding, um, water flowing out of pipes at the intersection of third or other points in the corridor, and it is related to groundwater dewatering.

00:05:37,170	Um, our first street or downtown street improvement project. We’re still working on phases one and two, shown in red and blue on the screen right now. Phase one. This week we’re expecting concrete paving to occur. And phase two, we’re expecting storm, storm, sewer and roadway preparation to occur.

00:05:54,230	And then after that, phase one would get the sidewalk and phase two would start moving into like vehicular pavement, curb and gutter type stuff, and then after phase one is closed out, we’re expecting phase three to open up after or we’re expect after. Phase one is opened up.

00:06:17,700	We’re expecting phase three to, uh, removals to begin on phase three. And then once phase two is open back up, we’re expecting removals to begin on phase four. So two phases would be open at all times. And they would basically be sequenced in the way they’re numbered right now. Um, water and Sewer District 65 near Lewis and Clark.

00:06:33,770	We are nearing substantial completion on that project right now. We’re working on manhole rehabilitations, uh, crosswalk pavement markings, and then we have a lot of landscaping left to do in the area.

00:06:53,570	And then afterwards, uh, public works and engineering and the contractor and our consultant engineer will do a thorough walkthrough of the project area to identify issues that are remaining on the project, will develop a checklist. This will be delivered to the contractor, and the contractor would be expected to complete the checklist prior to project closeout. So, um, though it is nearing completion, it there’s a there’s a little bit of legwork left to do. Uh, Street Improvement District 241.

00:07:14,430	This is up by Red Trail Elementary. Uh, this week we’re expecting Ada ramps to be poured at corners. And we’re expecting all of them to be completed this week. Um, all of the remaining roadway reclamation operations are are to be completed today and tomorrow.

00:07:31,630	I do have a picture of our reclamation process on the right side of the screen right here. And then 47th Avenue northwest is reclaimed already and is now being reconstructed. And then I do have a QR code where people can go to our project projects landing page, where they can access each of our project websites, and that is at city Mandan. Com slash projects.

00:07:55,370	Any questions for me? Any questions for Jared? Thank you. Thank you. At this time we will have quarterly employee anniversary recognition. Amy Berger. As mayor, Mayor Froelich said, we have our quarterly anniversaries for this quarter. Quarter two of 2026, we have 14 employees that we are recognizing tonight. Four of them could not make it.

00:08:39,770	So we’ll call those names first just to still recognize them. And then the ten men are here. We’ll call your names. Have you come up, uh, receive your certificate for Mayor Froelich. And if you want to hang out up here for a picture before we’re done.

00:08:56,830	So the four that we’re not able to be here was. Marieke grabs the Lasky. Uh, and he was a public works laborer. Three years. We have Samuel. Hey. Five years. Part time firefighter. Matthew Bauer, also part time firefighter, 15 years. And Susan Harmon, 15 years. Our technical services associate from the library. So thank you to those four.

00:09:26,330	And for those that are here with us tonight, uh, like I said, I’ll call your name to come forward with three years of employment. We have Daniel Hampton, police officer. Nathaniel Roth, equipment operator two with public works. We have Ty Krueger, assistant wastewater plant superintendent. And Jared Johnson, utility operator, one with public works.

00:10:12,100	And Neil Lilley’s utility operator one. And then on to five years. We have Carter Conlon, part time firefighter. And Ethan Ekholm, public service coordinator with the library. We have one employee who’s been here for ten years that is Wiley Irvine, utility operator three. And two employees with 20 years of service.

00:10:59,100	Uh, so the first one would be Andrew Beck, our fire captain. Congrats, Andy. And lastly, we have James Steinman. He is our landfill crew supervisor. So thank you all for your years of service. We appreciate all of you and excited to recognize you tonight. We don’t want you to do two rows. There you go. Okay, I got it. Good.

00:12:10,070	Okay. At this time, we will have the 4th of July festivities. Recap. Matt Schneider. Good evening. Mayor. Commissioners. It’s been a long, uh, long holiday weekend.

00:12:37,330	I’m still getting rested from it, but, um, we did, uh, I think we can safely say we knocked it out of the park for a Amerika 250 celebration in Mandan for the 4th of July. Uh, if you were around town, you obviously saw much of the, um, traffic and things like that. That started up on the second and went through the third and the fourth. Um, we have a little highlight reel here really quick. Um, and I’ll play. Oops.

00:13:07,730	Let’s try it again. Refresh. Okay. Take two. USB. Oh, the USA, I was born in the USA. Born in the USA. Now. Got in a little hard time. Damn. So I’m going my way. Set up to a fine land. So don’t kill the yellow man for the USA. I was born in a USA born.

00:14:03,800	So that is just a kind of quick recap. Um, more content to come as we kind of dive through it all. Um, so just to kind of give a recap of what took place over the, the holiday weekend, July 3rd, uh, we had obviously Art in the Park that opened up

00:14:21,030	downtown. Um, it was a very good day for vendors. We talked to a few vendors, and they had some record sales on the third. Weather was nice and crowd was, uh, very, very nice down there.

00:14:34,770	Um, our AI data that we have for the area said there was about 6 to 8000, pings in the area on the third, um, for art in the park. So, um, that doesn’t count. Children and anyone under the age of 18.

00:14:49,370	So you can say there was probably anywhere from 8 to 10,000 people that came through Art in the Park on the, um, the third, um, the night of the the night of the third, we, uh, kicked it off with a spectacular fireworks show. Uh, I’ve got some imagery of the show itself, the, uh, Pyro Prairie musical, which took place on the open land just north of the Mandan Middle School.

00:15:11,030	Um, a spectacular event. Uh, the shoot site was about 700ft wide. Um, many large shells going off from six, seven and eight, all choreographed to a beautiful soundtrack. Um, we estimated about 5000 people were on site, uh, watching the show.

00:15:34,570	And we have about another 4 to 5000, possibly more that watched it in the peripherals of the site itself. In terms of Mandan or Mandan middle school, as well as the neighboring, uh, properties around Red trail and the interstate. Um, images from Facebook and other um streaming services have video from all over that area of town. Um, showcasing the show itself.

00:15:56,430	So the, uh, the highlight of the show, uh, I have to show where is the. Uh, where are they at here? They have their own section. They were so popular, our fireballs, um, went off. We did, uh, 37 fireballs that went off.

00:16:20,200	And, uh, thanks to our sponsors and supporters, we burned through 400 gallons of gas for those fireballs. So, uh, it was a spectacular, uh, event. A lot of, uh, cheering when those went off. Uh, the, uh, the pyro musical again, great show. Uh, great showcase. Some of the ending shots there of it. Uh, really um, a new type of show that has not been seen in North Dakota.

00:16:43,430	Uh, one of the things that we did shoot, and folks may have seen it is the, um, the wheel effect. I don’t know if there’s a photo of it, but there was a teller handler out there holding the rotating, um, circle of fireworks that create more of a wheel design.

00:17:00,170	And that was the first time in, uh, that we believe in North Dakota that one of those were was shot off as part of a part of a show. Um, we, uh, after the pyro musical, it, uh, cleared out in about an hour and a half. So traffic was pretty heavy in that area.

00:17:19,370	Um, but, um, people did clear out and get and out of that area in a timely, somewhat timely manner. Uh, got a little bit of sleep, and then we were back on ground for the 4th of July parade.

00:17:38,430	Uh, we had just over 100 entries in the parade itself, some very spectacular floats, including, um, the city of Mandan float, which got third place in the judging contest. Uh, so congratulations to the city of Mandan for bringing in a beautiful float, um, for the parade. Um, a lot of different groups that came in.

00:17:55,670	We had the North Dakota National Guard that led the parade as our color guard, along with North Korea National Guard Marching Band. Uh, we also had a wonderful flyover of a Lakota helicopter, um, that came over as well as a Blackhawk. So those are the two right there. They flew the entire length of Main Street as a official start of the parade.

00:18:13,230	Um, attendance in the parade, we believe, was up, um, probably closer to the 50,000 mark. Um, according to Mandan PD and some of the highway patrol traffic was much higher than normal in past years on the interstate and coming in and just around town, there was just a lot more people, um, on the streets and attending the parade itself.

00:18:32,900	The 4th of July road race saw a massive increase as well. Uh, we had just we were ten registrations shy of 1000 runners at the parade. So that is a record, um, for the, uh, for the Mandan 4th of July road race.

00:18:53,170	Um, our record last year was broken with 711. So we broke that this year with just under 1000. So goal next year is to break a thousand with that. So beautiful day for running. Um, a lot of participants um, in that, um, Let’s get a few. More here of the classic car parade that went down.

00:19:14,100	Uh, there’s about 3 or 4 dozen cars that were in there. Uh, there is the North Dakota National Guard leading the parade. National guard marching band, um, our two large flags were debuted this year as well. So we had.

00:19:34,270	And you saw them in the video, uh, massive US and North Dakota flags carried by the, Mandan High School football and athletics, uh, students. And then the North Dakota flag was carried by VHS uh football team as well. Uh, so great weekend that we had um, throughout a lot of good comments on Facebook and social media about the the celebrations in Mandan. Um, both days were fantastic.

00:19:57,800	Art in the park on the fourth was busy again. Um, it was another record breaking day for some of the vendors that we had. We had more food trucks than in years past. We actually had two food courts this year.

00:20:15,370	And then, um, we had, um, a, um, vendor wise, uh, just just under less vendors than we had in years past. But they all did very well when we talked to them. So, um, but yeah, great, great celebration of America. 250 in Mandan. So any any questions. Or any questions for Matt? Okay. Thanks, Matt. Yeah I do we do need to thank some people though. Yes.

00:20:39,870	We need to thank Doctor Bellagio. Yes. For donating the field. Uh, a big thank you to your crew. Thank you to the Mandan Public Schools for allowing us to access their parking lots and their property during the fourth, third. Um, thank you to the Mandan PD.

00:21:02,900	Thank you to the Mandan Fire Department, Mandan Public works. Uh, Morton County emergency management. Um. Metro Ambulance was was around for that as well for the parade. So yeah, this is definitely, uh, this celebration is definitely a community effort when it goes all. To it in a year long. Year long planning. Yes. Yeah.

00:21:28,500	And a special thank you to the employees here in this building. Uh, for participating and for the city commission to approve, um, a lot of the funding for this. So it was a great community effort and I think well received. So and we’re talking about next year also. That that is the that is in the discussions. Okay.

00:21:52,600	I don’t know if anybody wants to see another fireworks show though. No no no. Maybe they do. Okay. Great job now. Thank you. Okay. We’ll move on to public comment. Is there any public comments? Mr. DeBoer having none. We’ll move on to the approval of the agenda of an entertain a motion for approval of the agenda. I’ll make a motion to approve tonight’s agenda. Second.

00:22:20,800	We have a motion by Commissioner Heinsohn. Second by Commissioner Braun. Any further discussion? Hearing none. Roll call please. Commissioner Braun. Yes. Belohlavek Yes. Sjoberg. Yes. Heinsohn Yes. Mayor Froelich. Yes. Consider approval of the June 16th, 2026 Board of City Commission meeting minutes. I will.

00:22:46,970	Make a motion to approve the June 16th, 2026 Board of City Commission meeting minutes. Second motion by Commissioner Belohlavek, seconded by Commissioner Sjoberg. Any further discussion? Hearing none. Roll call. Commissioners Belohlavek Yes. Sjoberg. Yes. Heinsohn. Yes. Braun. Yes. Mayor Froelich. Yes. Consider approval of the June 30th, 2026 Board of City Commission. Uh, potential quorum meeting minutes.

00:23:17,570	I’ll make a motion to approve the June 30th, 2026 Board of City Commission. Potential quorum meeting minutes. Second motion by Commissioner Sjoberg. Second by Commissioner Heinsohn. Any further discussion? Hearing none. Roll call. Commissioners. Sjoberg. Yes. Heinsohn Yes Braun. Yes. Belohlavek Yes. Mayor Froelich. Yes. And number three, consider approval of the June 30th, 2026 Board of City Commission Special Meeting minutes.

00:23:43,030	Make a motion to consider approval of the June 30th 20, 2020. Excuse me. 2026 Board of City Commission Special Meeting Minutes. I’ll. Second motion by Commissioner Heinsohn. Second by Commissioner Belohlavek Any further discussion? Hearing none. Roll call. Commissioners. Heinsohn. Yes. Braun. Yes. Belohlavek Yes. Sjoberg. Yes. Mayor Froelich.

00:24:07,030	Yes. Item number four. Consider approval of the July 6th, 2026 Board of City Commission special Meeting minutes. I’ll make a motion to approve the July 6th, 2026 Board of City Commission Special Meeting minutes. Second motion by Comm. Belohlavek second by Commissioner. Sjoberg any further discussion? Hearing none. Roll call. Commissioners Braun. Yes. Belohlavek Yes. Sjoberg. Yes.

00:24:35,370	Heinsohn Yes. Mayor Froelich. Yes. There is no public hearing tonight. We’ll move on to bids. Item number one. Consider Southside Reservoir Coding project bids. Chair. Commissioners. Good evening. Um, we opened bids for the Southside Reservoir coding project on May 28th.

00:24:59,430	Um, we received bids, uh, from five contractors, and the apparent low bid was car coding for a total of $163,450. Um, this, uh, amount is over the, budgeted amount. Uh, that was approved for 2026. So we are recommending approval of a, an associated budget amendment. And the award of the project bid to car coatings. Unless there are any questions.

00:25:33,530	Any questions for Eric? Gericke. Um, the coding that we’re looking at, that’s a seal quote. Mayor. Commissioner Sjoberg. Yes, it is. It is more of a it’s a protective coating. And it would match the, uh, color that is currently on the South side reservoir. Okay. So there’s nothing fancy, no surf borders, no waves, none of that stuff, no battleships.

00:25:59,200	There’s nothing fancy at this time. This is purely, uh, routine maintenance. Okay. Thank you. Yep. Any other questions for Eric? If not, I would entertain a motion to approve. I’ll move to award Car Coatings, LLC a contract for the South Reservoir Coating Project. And to increase the water treatment plant. 2026 budget by $37,450 to complete the work.

00:26:29,630	I’ll second that motion. I’ll second that motion. Motion by Commissioner Sjoberg, second by Commissioner Belohlavek. Any further discussion? Hearing none. Roll call please. Commissioners Belohlavek Yes. Sjoberg. Yes. Heinsohn. Yes. Braun. Yes. Mayor Froelich. Yes. We’ll move on to the consent agenda. Thank you. Eric.

00:26:55,270	And are there any items you would like remove from the consent agenda? Mayor, fellow commissioners, I would like to have it. Item number two and item number nine. Uh, pulled from the consent agenda for our citizen education purposes. Okay. Any other items? Okay. With that, I would entertain a motion to approve the consent agenda, withholding item number two and item number nine. I’ll make a. motion to approve. The.

00:27:30,570	Consent agenda for items one, three, four, five, six, seven, eight, ten and 11. Second motion by Commissioner Heinsohn. Second by Commissioner Braun. Any further discussion? Hearing none. Roll call. Commissioners. Sjoberg. Yes. Heinsohn. Yes. Braun. Yes. Belohlavek Yes Mayor Froelich. Yes. We’ll move to item number two on the consent agenda.

00:27:59,370	Consider change orders one and two for the first Street reconstruction project. Street Improvement District 236. Riley. Good evening. Mayor. Commissioners. Uh, so this project, as Jarek talked about earlier, is our first street reconstruction project. These change orders, one and two, happened pretty early on in the project.

00:28:20,170	Uh, so you can see it right here on the intersection of Sixth Avenue Northwest and first Street. Um, right over here, there’s a storm sewer where we thought there was a PVC pipe stubbed out to continue forward on First Street.

00:28:36,700	Turned out to be clay tile pipe, and it turned out to be a fairly, uh, fairly difficult to remove clay tile pipe. I do have some pictures from the contractor of kind of what made this area so difficult. So here’s the clay tile pipe shown buried. Um, and just above it is roughly a 30 inch box structure that is tied into the manhole on Sixth Avenue.

00:28:55,370	Um, so the contractor kind of presented us with some options. Uh, we could remove this box and potentially damage it and increase project lead times, or they could attempt to remove this and upsize the manhole. Um, the contractor felt that was the easiest solution for them to not delay the project any further. Uh, so they begin.

00:29:10,630	Here’s a picture of the clay tile pipe. We don’t get to see very good pictures of very often, so I just wanted to show that it is actually just tile pipe kind of glued together. So it’s just kind of interesting to see that that’s what that looks like. Um, so this is what they moved forward with.

00:29:23,630	They began excavating, uh, using jackhammers. And this is some contractor ingenuity for you. They put shovels up there, put some bricks on or able to kind of go out at a good angle. Um, so they began excavating out.

00:29:36,170	You can see this is that PVC pipe we thought was in there that actually tied into this clay tile pipe. Retterath that box structure, you can see they were still excavating it. Um, this concrete was really thick, really hard for them to get through.

00:29:50,130	And they had to spend a lot of man hours just down in this manhole, kind of excavating that, um, here’s a picture of somebody who actually had to crawl in there once they were trying to slide in that new PVC pipe. Um, we talked about, uh, they had to make it a little bigger. So. And then lastly, this is kind of finalized what it looks like.

00:30:04,400	So this is that new 30 inch PVC all grouted and nice in our manhole now. Uh, net increase for this to the project was roughly $33,000. And I’ll take any questions. You guys have. Any questions for Riley? Yeah, it took about ten days to do that. Yeah. It was it was a pretty long time.

00:30:21,800	Uh, this is a dot project, so the dot did not give them ten more, uh, calendar days for construction. They only gave them two days. Um, feeling that the conditions did not present enough to give them a full ten day extension. And this additional work was not expected. It was discovered only when they broke surface.

00:30:38,870	We assumed this was a 30 inch PVC pipe that we would be able to connect into. It was actually a 24 inch clay tile pipe. Okay. Thank you. Any other questions for Riley? If not, I would entertain a motion to approve. I’ll move to approve. Change orders number one and two for the first Street reconstruction project.

00:31:03,500	Second motion by Commissioner Sjoberg. Second by Commissioner Braun. Any further discussion? Hearing none. Roll call, please. Commissioners. Heinsohn. Yes. Braun. Yes. Belohlavek Yes. Sjoberg. Yes. Mayor Froelich. Yes. We will move on to item number nine. Consider task order with HDR for the design of Riverwood Avenue Southeast 2020 602. Riley.

00:31:28,530	Hello again. Commissioner and mayor. Um, so this project is kind of tied on with the Memorial Highway project. Um, shown in purple is the, uh, construction limits of Memorial Highway. Um, and then that blue segment would be the direction not currently slated to be reconstructed with the project.

00:31:49,800	Um, as engineering department, we feel we should take advantage of the quantities of scale with Memorial Highway project going on and finish kind of finish out this road and do construction all at one time. So we’re not inconveniencing residents, not inconvenienced business owners twice in a short time frame. Uh, this road is kind of at end of life.

00:32:05,230	Um, and I kind of show you a timeline. So we did, uh, attempt to get this project fully concluded on Memorial Highway project the. You told us that that was not possible. Uh, and then we applied to the state for flex funds. We were unsuccessful in awarding those flex funds.

00:32:19,100	So kind of at present day, uh, we feel it’s best to take advantage of contractors in the area. And again, just making sure we’re not inconveniencing people right after one project and coming back with another one. And if we were to apply for future funding, that would just delay the project and the road continue to get worse for wear.

00:32:34,230	Um, so before you today is to amendment with our contract with HDR to finish out design of this road and help us perform some administrative tasks. We did meet with business owners, uh, two weeks ago, I believe roughly on my timeline here.

00:32:50,270	Uh, we met about two weeks ago, and business owners were in support of us continuing forward with this project. Okay. Any questions for Riley? Riley, there’s there’s one point that, uh, um, I guess we had talked about earlier that question on in case it would come up.

00:33:11,570	Um, first of all, there’s three, three entities at a minimum working on this that it’s not inclusive of the state agencies that are part of this as well. Um. So there’s something called ground penetrating radar that’s would have been an additional cost. Um. And the availability of that ground penetrating radar at this point is, uh, not there.

00:33:44,700	I believe it’s out of state for for one of the engineering firms, uh, which would mean an additional cost, uh, to mobilize that ground penetrating radar truck from Nebraska to North Dakota. So we’re not able to do that at this point unless that task out of state is finished earlier. Is that correct? Mayor? Commissioner. That is correct.

00:34:08,230	So currently we have slated to not do the GDPR just because there is an excess cost of us getting it from wherever state it is. It’s brought into text GDPR, but we did want to have the item included in the scope and fee so that if we got a chance to do it, we’d like to

00:34:22,330	do it. We do feel it helps us communicate well with residents, as well as gives us a good idea to kind of finish our payment, design thoroughly and make sure we’re kind of given the road what it needs. Uh, hitting the right buttons on our levers and making sure everything looks good on our end. Okay. Thank you.

00:34:38,070	Any other questions for Riley? If not, I would entertain a motion to approve. I’ll move to approve the task order number seven for HDR to perform design work on Riverwood Avenue Southeast. Second motion by Commissioner Sjoberg. Second by Commissioner Heinsohn. Any further discussion? Hearing none. Roll call please. Commissioners Braun. Yes. Belohlavek Yes. Sjoberg. Yes. Heinsohn. Yes.

00:35:10,700	Mayor Froelich. Yes. There is no old business tonight. We’ll move on to new business. Um, considering an engineering service agreement with A to S for the design of the wastewater treatment facility project. Jerrick. Mayor and commissioners, uh, for you tonight, we have a short presentation.

00:35:31,500	It’s been a little bit of time since we last presented this at the commission meeting. And, Commissioner, uh, is is this this is maybe one of the first times that she’s been seeing it, too. So we have a short presentation, um, prepared. And Zach will come and give that, and then I will come back up for any questions and recommendations. Good evening. Mayor.

00:35:54,970	Commissioners, my name is Zach. I’m a project manager here at AOS. Over the past couple of years, you the commission has received a lot of presentations on different aspects of the wastewater project, and we felt it was prudent tonight, just to give you a background of how we got here today, what the findings of our reports were,

00:36:14,230	the intent of the project and what we’re trying to accomplish, and the overall project schedule. And I will try to keep this very high level to to avoid taking up everyone’s time. So looking at the project background, the plant was built in 1997.

00:36:37,830	Fast forward to 2011 and to us did a master plan on the facility. The outcome of that master plan is there were facility upgrades in 2012, 2013 and 2016. Um, following that, in 2023, the city did a master plan update. So a test came back. We looked at that master plan.

00:36:57,570	We looked at the basis of design, and we updated it, and we were trying to figure out what needs to happen from here on out, set the plant up for success. The findings of that report, uh, the city decided to say, okay, if the project is going to be this big, let’s look at a greenfield analysis. Let’s do our due diligence.

00:37:12,970	What other options do we have? Um, the project cost for that came in too high. So it kind of came back to our findings of the master plan and then to the city’s credit, they still wanted to do their due diligence. They hired another consultant to do a peer eval of our master plan update.

00:37:30,030	Um, once those were all concluded in 2026 and February of 2026, the city went out for an SOC for engineering services. So why is the project needed? Why are we here today? Ultimately, the findings from our report is that the population growth has exceeded capacity.

00:37:56,430	When we did population projections in 2011, we compared them to the recent MPO population projections that were done a few years ago. And by 2035, they were exceeded by 35%. And the plant cannot sustain that. Um, in 2028, it will exceed biological capacity. That doesn’t mean it’s going to overflow. That just means that it’s going to be harder to treat.

00:38:14,370	Um, during peak rain events, Ryan and his staff have to bypass to the emergency ponds because the plant can’t maintain that kind of flow and treatment. Uh, one of the big sticking points is lack of redundancy.

00:38:31,970	So Ryan and his staff do not have the capability to shut down the clarifier in that plant to do any routine maintenance. And since it was installed in 1997, it has yet to be shut down. And it’s getting towards the end of its useful life. And as we all know, odor issues. Um, so as part of this project, we will make sure that we address the older issues. So project overview, real high level.

00:38:51,230	The goal is to do a completely new liquids treatment train and a solids treatment train. Um, the the main goal is to get a 20 year capacity increase. And when I say 20 year capacity increase, that doesn’t mean that the plant is going to last 20 years. The plant’s going to last 60 to 70 years.

00:39:10,670	Uh, good analogy. Think about it like your Mandan High school that was just built. You build it based on what your anticipate for enrollment over the next couple of decades. And if enrollment exceeds what you expected, you can add on to it. You don’t have to tear everything down.

00:39:25,930	It’s just simply adding on. There will be obviously O&M throughout those 20 years, but we’ll make sure that we hit that. And then future regulations. The city of Mandan has the benefit of discharging the Missouri River. So your regulations are relaxed.

00:39:43,430	But if you’re investing this kind of money into a plant, we want to make sure we plan for those future regulations when they do hit. So we aren’t stuck in the same situation that we are again today.

00:39:59,070	And then significant reduction in order that has been one of the highest priorities since discussion has started on this project, and that will remain a high priority as we progress through design. And right now, planning level, uh, total project costs is 120 million. The agreement that is taken in front of you guys today, in front of commission today is preliminary engineering. So we’ll refine that total project cost as we get into final design.

00:40:23,500	And this is when construction manager at risk comes into play. The city of Mandan is used to seeing projects be designed by an engineer, publicly bid and contractors bid on it.

00:40:47,470	The the delivery method that we are going to use for the Mandan wastewater project is construction Manager at risk? Ultimately, it’s a collaborative effort between the engineer, the owner and a contractor. Um, the beauty of it is we still have to go out for RFP for cars. Uh, they have to submit a proposal, we score them, we evaluate, and we select that CMR.

00:41:07,070	And at every single design milestone, 30%, 60%, 90%, they give us a cost estimate based on what they’re seeing. Um, and then at the end, they give us a guaranteed maximum price.

00:41:23,430	So if the city’s budget is 120 million and we get towards that 90%, if we’re less than that 120 million, is there anything we need to add that can make up the 120? Or if we are over that 120, we start comparing needs versus wants to bring it back down to that 120 million. So the contractor issues a guaranteed maximum price. Knowing what that budget number is that we need to stay in instead of opening bids on bid day. And God forbid they get high.

00:41:44,100	And then lastly, anticipated schedule. Um, we will take preliminary design through end of 2026. Uh, we will get a CMR on board. Yet this year. Uh, we work through solicitations and interviews and proposals here in the next couple of months.

00:42:05,500	Um, and then starting in 2027, we will work through final design that will likely take, uh, the entirety of 2027. And then we anticipate construction starting in quarter one of 2028. Uh, bulk of construction going through quarter three of 2030.

00:42:27,900	And then start up and commissioning, uh, quarter four of 2030 and quarter one of 2031 and hopefully fully online by quarter two of 2031. Now, I know I rambled a lot. It kind of threw a lot at you. Um, does anyone, before I hand it back off to Jarek, do any commissioners have any questions for me? Any questions for Zach? If not, thank you Zach. Thank you. Mayor. Commissioners. Um, yes.

00:42:56,400	So I guess on the agenda for tonight is the preliminary design contract with 82 S. 82 S was the highest scoring consultant. Um, previously the commission had, uh, uh, authorized us to begin scope and fee.

00:43:17,030	Um, negotiations with 82 s, and we’ve locked in on a scope and fee that we’re very comfortable with. $1.855 million is a a big number. But in the in the grand schemes of $120 million project, this is an appropriate um, this is an appropriate amount to, uh, to start things off with. Um, it’s our recommendation to approve the the preliminary engineering agreement, and I can answer any questions if anybody has any.

00:43:40,470	Any questions for Eric. If not, what are your wishes? This is the first step.. I’ll move to approve the preliminary engineering services agreement with Advanced Engineering and Environmental Services, LLC. Parentheses e to s parentheses for the Mandan Wastewater Treatment Facility expansion project as presented. I’ll second that. Motion by Commissioner Sjoberg. Second by Commissioner.

00:44:20,570	Any further discussion? Hearing? None. Roll call please. Commissioners Belohlavek Yes. Sjoberg. Yes. Heinsohn Yes. Braun Yes. Mayor Froelich. Yes. Item number two, under new business requests for authorization to advertise for bids. Landfills. Cell excavation project. Mr. O’Keefe. Good evening, mayor and commissioners. Tonight, I am requesting authorization to advertise for bids for excavation of a new landfill disposal cell.

00:44:53,100	Once engineering plans and specs are completed by Tom and engineering as part of the landfills master planning effort. Public works in engineering are evaluating long term future of the landfill and developing a plan intended to guide operations over the next 30 to 50 years.

00:45:11,830	Historically, the landfill cells that we’ve currently been digging about approximately 15 to 20ft, the proposed cell currently is approximately 275ft long, 150ft wide, and 30ft deep, require an excavation of approximately 65,000yd of material. Airspace is the landfills most valuable asset. Every cubic yard of airspace we create extends the life of the landfill and maximizes the value. Property the city owns already.

00:45:42,400	By increasing excavation depth from what historically has been done, we significantly increase disposal capacity, expanding the land foot landfills footprint. Uh, current estimate indicate excavation costs to be approximately 325,000, based on preliminary excavation pricing. Uh, last year, the landfill accepted approximately 17,000 tons of inert material. And we haven’t seen that slowdown. We’ll probably be uptick right now.

00:46:10,770	We’re matching numbers of last year, uh, at the same time, uh, as the landfill stands today, it is not a significant revenue generation operation. It is a public service and a critical piece of the community infrastructure.

00:46:32,430	This project is being proposed because maintaining disposal capacity is necessary to continue providing the service based on current disposal volumes and preliminary engineering evaluation staff estimates. This excavated, uh, cell that we’re proposing could provide 4 to 5 years of capacity with the potential of eight years or more. Uh, a future above grade. Once we can finish the full grade of the cell. Um, tonight’s request is a simple authorization to advertise for bid.

00:46:58,100	Once plans are specified and and finalized after bids are received and evaluated, we will return to commission with recommendations for award and the project. Final cost. Any questions for me? Any questions for Shane? Shane. As it is with the wastewater treatment plant, um, there are. An amazing amount of federal regulations that we need to abide by that are also driving this initiative.

00:47:39,330	Is that correct or not? Commissioner Sjoberg. Mayor Mayor Froelich. Uh, yes, NDDC, we, uh, we have all our current up to date permits with them and, uh, we can only have so much of a cell open at a time and so much open acreage.

00:47:54,670	As we build this cell, we will be closing the existing cell today. Um, as the requirement from North Dakota, um, the the specs are there. I don’t want to go too far in depth into them, but yes, we are definitely held to the book by North Dakota. Okay. Thank you sir. Okay. Any other questions? If not, I would entertain a motion.

00:48:16,570	And move to authorize Public Works Department to advertise for competitive bids for the new landfill disposal excavation project. Upon the completion of the final plans, specs and bid documents. Second. Motion by Commissioner. Second by Commissioner Braun. Any further discussion? Hearing none. Roll call please. Commissioners. Sjoberg. Yes. Heinsohn. Yes. Braun. Yes. Belohlavek Yes. Mayor Froelich.

00:48:48,000	Yes. We’ll move on to resolution and ordinances. This is the second consideration of ordinance number 1485, which is a zone change from agricultural and commercial to R-7 and R 3.2 residential, CA and CC commercial for school district, eighth edition Jordan or Rachel Jordan. It’d be me. Good evening, mayor Mayor Froelich. commissioners.

00:49:16,800	Um, for you is. ordinance 1485, which. Has to do with the existing old. We’ll call it the old school site. School district property that includes, um, R-7 single family, four, lot three, block one and lot one, block for our 3.

00:49:38,830	2, which is two family residential for lot three, block three K commercial for lot two, block three and CC commercial for lots one and two. Block one, lot one, block two and lot one, block three. If you can keep that straight in your head. Um, this is the second. The only comment I received is that the grass looks really nice and it does.

00:50:00,270	We appreciate the work that’s been put in as well with this project. A big undertaking. Um, and I just want to say from me, I know we have received a lot of comments that just for the patience for the citizens in that area, for this big

00:50:16,770	project, I know it was a lot, a lot to to take in a lot of trucks, a lot of noise, a lot of a lot of different things. But, uh, appreciate that. And, um, here we are, new chapter with this, uh, ordinance and what’s going to come ahead. Any questions for me on this zone change.

00:50:38,530	? Any questions for Jordan? Hearing none. Thank you. Jordan, entertain a motion to approve. I move to approve. The second consideration of ordinance 1485. Second motion by Commissioner Braun. Second by Commissioner Sjoberg. Any further discussion? Hearing none. Roll call, please. Commissioner Heinsohn Yes. Braun. Yes. Belohlavek Yes. Sjoberg. Yes. Mayor Froelich.

00:51:13,730	Yes. Okay. We will move on to other business. And the next item on the agenda is to consider entering into an executive session pursuant to the North Dakota Century Code 44-0419.2 to discuss contract negotiations, strategies to others. Lot J of southwest Quarter, Southwest corridor less lot two of J and less lot three of J.06 AC 11.

00:51:50,600	22 acres 11625 section 15 Township 139, range 81 Morton County, North Dakota. At this time, a motion would be in order to discuss the next topic in executive session rather than an open meeting. Is there such a motion by the Commission? No. Move. Second. We have a motion by Commissioner Braun, a second by Commissioner Heinsohn. Any further discussion? Mr.

00:52:20,500	Neubauer? Roll call. Commissioners Braun. Yes. Belohlavek Yes. Sjoberg. Yes. Heinsohn Yes. Mayor Froelich. Yes. The executive session will be recorded and all members of the governing body are reminded to limit their discussion during the executive session to the announced topic.

00:52:43,030	Any collective decision, collective commitment or final action by the governing body must occur after it reconvenes in an open meeting, unless final action is specifically required by law to be taken during executive session. The prohibition on taking final action during the executive session does not apply to providing guidance or instructions to our attorney or negotiator. We will now enter the Dykshoorn conference room.

00:53:07,000	We anticipate adjourning the executive session and reconvening the open portion of the meeting at approximately no. 645 sounds good. 645 okay, so the minutes will show that the executive session