00:00:13,000	Today is July 21st, 2026. We are in the Ed Bosh Froehlich meeting room in Mandan City Hall and it is 5:30 p.m. Mr. Neubauer, could you please take the roll? Commissioners Belohlavek here? Sjoberg here. Heinsohn Here. Braun here. Mayor Froelich here.

00:00:34,330	And at this time, we will have our new city Commissioner Heidi Belohlavek lead us in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America, and to the Republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Heidi. And we’ll start out with announcements, construction project updates. Riley. Pulled up on the screen here.

00:01:09,100	So yeah, you get me this week for this. It should be as exciting as ever. I will start it off with Memorial Highway. We can have the two phases here. We have the east and the west half. Going to start with the east half. It’s nearing completion.

00:01:25,930	All lanes of the roadway are open, which is super exciting news. They’re kind of working through some punch list items, kind of doing some seating, landscaping, fixing up everything else. And we plan on doing a project walk through here pretty soon, along with doing our Hall Road inspection.

00:01:38,530	So that’ll be pretty exciting once we get that done. On the west half, the completed removal is on the eastbound lane. They’re going to pick up some storm sewer work near third. They’ll have traffic control installed for that already. So if you’re driving down third, you’ll see that there’ll be no impact to traffic on third.

00:01:53,870	That should be two lanes of traffic at all times. Underground work is still been underway, kind of between Riverwood RV and Falconer’s Market as well, kind of just south of the main intersection. Terry. Decommissioning. The old Taraval station is officially offline.

00:02:13,130	You can see that picture highlight here a little bit. Right here is the old lift station vault. So they’re digging that up and reclaiming that, as well as backfilling the rest of the gravity line. But the gravity line is now in service. So that’s exciting for Public works not to have that as a maintenance item anymore.

00:02:35,030	Uh, the first street reconstruction project, they’re still kind of working on phase one, wrapping it up, kind of finishing up paving and getting everything squared away. For that, they’re going to start paving phase two here pretty soon if they haven’t already. Um, they are going to plan to leave the intersection of fifth and first unpaved for now.

00:02:49,470	They’re going to backfill it with gravel. It should be a temporary solution until they come back and do paving on phase three. Just some contractor scheduling conflicts for that. Um, they’ve started removing on, uh, on first for segment three. Not quite in front of hit yet. Um highlighted again, just kind of right here.

00:03:07,670	Uh, we let them start this a little early, just to kind of keep the project moving and keep them on schedule. So upcoming, they’ll kind of do the full removal on third or on third on segment three in front of hit. And then they’ll start with our water main and sanitary sewer.

00:03:23,770	Uh, water and sewer 65 up by Lewis and Clark Elementary. Uh, we’re nearing substantial completion. They’re going to do some manhole rehabilitations, hopefully complete that by the end of this month as well as they started working on preliminary items. I will do a project walk through following those manhole manhole rehabilitations being complete. It’s a beautiful lot. In that last picture, Riley.

00:03:43,300	It’s quite gorgeous. Well manicured. Yes. Uh, project three a city 241. Up by Red Trail Elementary. Uh, concrete crews are kind of finishing up sidewalk extensions and finishing up concrete work. Uh, subgrade preparation was completed in the in Pollock Court area, and now they’ve moved to the area just kind of north of Red elementary.

00:04:03,400	They’ve also started doing some crack sealing to prepare for the fog and chip seals that are going to be going down with this project. It should be wrapped up in mid-August. Uh, Collins Reservoir, uh, work on the reservoir is substantially complete, and they’re now kind of working through their punch list items. This project is a little dated.

00:04:19,670	They’ve since seeded and kind of add some irrigation and some lighting already on site. As always, here’s a link to all of our projects for any more information and our project newsletter, sign up. Are there any questions? Any questions for Riley? Nope. Thank you. We’ll move on to public comment. Mr.

00:04:41,030	Neubauer, are there any public comments online or in writing? No. Okay. With that, we will move to the approval of the agenda. You’ve had a chance to review it would look for a motion to approve tonight’s agenda. Make a motion to approve tonight’s agenda as presented. I’ll second that. We have a motion by Commissioner Heinsohn.

00:05:02,930	A second by Commissioner Belohlavek. Any further discussion? Hearing none. Roll call, please. Commissioner Sjoberg. Yes. Heinsohn Yes. Braun. Yes. Belohlavek. Yes. Mayor Froelich. Yes. We’ll move on to the minutes. Consider approval of the July 7th, 2026 Board of City Commission meeting. Minutes.

00:05:26,400	I’ll make a motion to consider the approval of the July 7th, 2026 Board of City Commission meeting minutes. Second motion by Commissioner Belohlavek. Second by Commissioner Sjoberg. Any further discussion? Hearing none. Roll call. Commissioners. Heinsohn. Yes. Braun Yes. Belohlavek Yes. Sjoberg. Yes. Mayor Froelich. Yes. Item number 2 under minutes. Consider approval of the July 10th, 2026 Board of City Commission. Special meeting minutes. I’ll make a motion to approve.

00:05:53,900	The July 10th, 2026. Board of City Commission. Special meeting minutes. Second. We have a motion by Commissioner Sjoberg. Second, by Commissioner Heinsohn. Any further discussion? Hearing none. Roll call please. Commissioners. Braun. Yes. Beloved. Yes. Sjoberg. Yes. Yes. Mayor Froelich. Yes. There are no public hearings nor bids.

00:06:15,070	We’ll move on to the consent agenda. Are there any items you would like removed from the consent agenda? If not, I would entertain a motion to approve the consent agenda. I’ll make a motion to approve tonight’s consent agenda for items one through seven. Second. Motion by Commissioner Heinsohn. Second by Commissioner Sjoberg. Any further discussion? Hearing none. Roll call.

00:06:44,830	Commissioner Belohlavek. Yes. Sjoberg. Yes. Heinsohn Yes. Braun. Yes. Mayor Froelich. Yes. There is an old business. The new business tonight is considered the updated change order policy for the engineering department. Riley. Good evening. Mayor. Commissioners. So before you tonight is an updated policy for a change orders.

00:07:06,800	The original policy was adopted in 2009. And we felt this policy was very restrictive, kind of due to modern construction timelines and minor construction costs. So we’re proposing is an updated, more flexible schedule so we can kind of focus on smaller scale projects not improving so much impactful change orders and then enlarging scales.

00:07:26,000	Being able to approve a lot less impactful change orders. Um, this kind of thing about the strip is $100 million project being able to approve only $25,000 on that is relatively low, especially compared to the scale of the project.

00:07:39,930	So we felt the need to expand the scope not only for that project, but for all future projects. So kind of the proposed change is that scale, uh, percentage based, scale based off project cost. That scale is included in the packet, and I can stand for questions. Questions for Riley.

00:08:02,600	Um, I have some questions about, um, do you have a budget cap that you would put on change orders before they would come to approval? So if you have seven change orders and they’re all under your percentage amount, are you telling those up and accumulating those costs? Yep. So the percentage is cumulative. So it’s Jared can effectively approve. Or this engineer can effectively approve up to that percentage cap.

00:08:21,530	So on a five percentage project, the cumulative change orders cannot exceed 5% without it coming back to commission for approval. So every change order is that 5% or every change order is 50,000 to Jarek. So before coming to commission, I’m kind of confused by the percentage versus the the dollar amount. So it’s a cumulative percentage.

00:08:44,230	And I just have those dollar amounts in there for more for informational purposes. If you give me one second here. So taking, for example, $1 million project, 5% of that project is $50,000. So Jared could approve 20 change orders as long as those didn’t exceed that $50,000 amount.

00:09:04,200	So it would be a sliding scale upwards from there. So looking at like a $5 million project, 5 or 3% of that is $300,000. So he can approve approve one change order for $300,000 or on a sliding scale, cumulative up to $300,000, but would never exceed that percentage cap.

00:09:23,330	So Derek would never city engineer would never exceed 5% of total project cost for projects between 0 and $1 million, 4% for project between 1 and $2.5 million, and never exceed three for anything higher than that. And that’s cumulative again. And right now his limit is 25,000. $25,000 on any project, no matter cost.

00:09:45,330	So we felt that was very restrictive, especially on like lower scale projects where say, we have $100,000 project, well, $25,000 on that project is like a sorry, excuse me, a fourth of the project, as opposed to $100 million project, $25,000 isn’t even a drop in the bucket. So we felt a sliding scale kind of made the most sense for approvals.

00:10:03,100	Um, just to provide that flexibility. So we’re approving less on, um, smaller scale project and being able to approve more on a much bigger scale project. And then there is a century code cap in there of 20% on all change orders.

00:10:19,600	Um, so obviously we can’t even city commission cannot approve above that. And so we aren’t in the restriction section. We do mentioned that as well. Okay. And then just a real technical thing looking at your change order form, um, I don’t see a column in there that calculates the total of the change orders to date. So every change order, balance isn’t added in.

00:10:39,800	I mean, there’s a line item for the change order amount, but it’s not asking you to document what you’ve spent up to this point for change orders. So that is from the 2009 policy. Okay, so that’s the old one.

00:10:56,070	Um, we didn’t want to stick with a standard form because we often we have dot projects or other consultant projects where we just switch up that form. So it always kind of gets us the same information. But we didn’t have a standard form that we’re giving everyone to say, hey, we have to fill this out when we have a change order. The dot has that.

00:11:08,130	So we kind of take the UTS template, but we didn’t want to be restricted to have. This is the only form we can ever use. Okay. So when you do change orders you will be adding the previous change order amounts into that form. So it won’t be in that single form.

00:11:25,130	We’ll just keep track of it internally and say on this project we have change ordered X amount of dollars and we’ll just know that we can’t exceed our percentage of total project cost. Okay. That’s all I can for the finance department could help us out with that too. Okay, Greg and Justin here for reassurance. Okay. That’s all I have. And those change orders are reported to your portfolio holder.

00:11:42,170	Uh, I do, I know we talked about them, Craig. I guess I’m not sure if we. We didn’t really decide anything on that. Yeah, we certainly can add that into the policy. That would be good. Somebody’s got a on the commission’s got to know that there are change orders. That magnitude.

00:12:04,130	Any other questions for Riley? If not, entertain a motion. I’ll move to adopt the new change order policy. I’ll second that. Motion by Commissioner Sjoberg. Second by Commissioner Belohlavek. Any further discussion? Hearing none. Roll call please. Commissioner Sjoberg. Yes. Heinsohn Yes. Braun. Yes. Belohlavek. Yes. Mayor Froelich. Yes. There are no resolution ordinances tonight.

00:12:38,200	There is no other business before the commission. Future meeting dates for the Board of City Commissioners are. Tuesday, August 4th, 2026 at 5:30 p.m.. Tuesday, August 18th, 2026 at 5:30 p.m. and Tuesday, September 1st, 2026 at 5:30 p.m.. And with that. Be kind to yourself. Be kind to your neighbor. And it’s onward and upward. Mandan. This meeting is